Privacy Policy

The Association complies with, and adheres to, the Privacy Act 1988 (Commonwealth) (‘Privacy Act’) and the National Privacy Principles (‘NPPs) as they apply to Not for Profits, as outlined at

This policy sets out how the Association collects, uses, discloses and otherwise manages personal information about members and non-members that may be provided to it.

Members of the Association are Justices of the Peace, registered in the ACT.  ACT Government, through Access Canberra, maintains the public register of Justices of the Peace in the ACT.  The ACT Justices of the Peace Association maintains a register of its members.

Types of information collected

The Association may collect personal information about its members such as name, address, phone number, email address, postal and street address, date of birth, Justice of the Peace number as well as a record of payments made to the Association.

Purpose of collection

Generally, the Association will collect and use members’ information for one or more of the following reasons:

  • maintaining a register of members;
  • providing services to members;
  • addressing issues or concerns that have been brought to the attention of the Association about its members or services; and
  • facilitating the Association’s internal business operations, including the fulfilment of any legal requirements.

The Association will retain members’ historical records (name, JP number and membership dates) but no other personal information will be retained for more than 12 months after they leave the Association.

Methods of collection

Information may be collected directly through the use of any of the Association’s standard forms, over the internet, via email or through a telephone conversation and when providing face-to-face services.

Failure to provide information as a member of the public

If the personal information provided to the Association is incomplete and/or inaccurate, it may not be possible to respond on an individual basis to particular concerns being raised.  However, individuals are entitled to ask the Association to confirm that personal details retained by the Association are correct.

Internet users

The Association may collect additional personal information in the form of an IP (Internet Protocol) address and domain name and/or metadata relating to a visit to the Association’s website.

The Association’s website uses cookies.  The purpose of cookies is to improve and/or customise web pages for the visitor.  Cookies do not identify individuals personally, but they may link back to a database record about an individual.  The Association’s website uses cookies to monitor usage of the website and to create a record of visits to the website and the pages viewed so that the Association may serve its members more effectively.

Information that is provided through the “Contact us” page is deleted from the Association’s website records after 30 days.

Use and Disclosure

Generally, personal information about individuals is only disclosed for the purposes for which it was collected (as set out above).  However, personal information about an individual may occur with respect to:

  • disclosures required or authorised by law;
  • outsourced providers, such as IT consultants, who are required to adhere to the Association’s confidentiality requirements.

Data Quality

The Association will take reasonable steps to make sure that the personal information collected, used or disclosed is accurate, complete and up-to-date.

Data Security

ACT JPA takes data security very seriously.  Personal information may be stored in different ways, including in paper and in electronic form.  All reasonable measures are taken to ensure that personal information is stored safely to protect it from misuse, loss, unauthorised access, modification or disclosure, including electronic and physical security measures, and to ensure it is not disclosed to anyone not authorised to receive an individual’s personal information.

Access and Correction

Individuals may access the personal information held by the Association upon making a written request.  The Association will endeavour to provide individuals with access to their information requested within 30 days.  A fee may be charged for processing the request.

Links to other websites

The Association’s website may contain links to other websites.  The Association is not responsible for the privacy practices of linked websites and so linked websites are not subject to the Association’s privacy policies and procedures.


Questions regarding this privacy policy should be sent to

More Information

For information about privacy in general, please visit the Office of the Australian Information Commissioner’s website at


Policy ratified June 2023